One of the important pieces of information that appears on an export customs declaration is the customs barcode. It is a tool that helps businesses complete customs declarations and clearance procedures more efficiently. So, what is a customs barcode, what is it used for, and how can businesses obtain it? In this article, VinaOpen will help you understand this type of barcode and the key considerations for ensuring a smooth customs clearance process.<\/p>\n
A customs barcode is a declaration identification code automatically generated by the customs system based on registered customs declaration information.<\/p>\n
The barcode contains information such as:<\/p>\n
A customs barcode is a sequence of encoded characters used to identify and classify customs declarations.<\/p>\n
Currently, customs barcodes are categorized based on data structure and usage purposes. There are two main types: 1D barcodes and 2D barcodes.<\/p>\n
A 1D barcode is a linear barcode printed directly on electronic customs declarations.<\/p>\n
It typically contains:<\/p>\n
Illustration of a 1D customs barcode.<\/p>\n
A 2D barcode can store significantly more information and is commonly used for complex data management purposes. It may also incorporate digital signatures.<\/p>\n
Illustration of a 2D customs barcode.<\/p>\n
Customs barcodes enable customs authorities and businesses to exchange information quickly, reduce manual processing, and accelerate document handling procedures.<\/p>\n
Specifically, customs barcodes are used for the following purposes:<\/p>\n
By scanning the barcode on a customs declaration, the system can automatically retrieve information related to:<\/p>\n
This eliminates the need for manual data entry.<\/p>\n
Customs barcodes help shorten document verification and inspection procedures, accelerate customs clearance, and reduce waiting times for businesses.<\/p>\n
Customs barcodes facilitate the monitoring and supervision of goods throughout the customs process, helping reduce errors and improve transparency during inspections.<\/p>\n
Customs barcodes support cargo inspection and supervision activities.<\/p>\n
Declared information can be synchronized quickly between a company’s electronic records and the customs authority’s management system.<\/p>\n
Customs barcodes contribute to improving management efficiency, reducing paper-based documentation, and creating a more convenient environment for import-export activities.<\/p>\n
\n\nRead more: What Is Customs? Functions, Responsibilities, and Roles in Import and Export Activities<\/p><\/blockquote>\n<\/blockquote>\n<\/blockquote>\n
How to Obtain a Customs Barcode Quickly and Accurately<\/h2>\n
Today, businesses can obtain customs barcodes through the electronic customs declaration system after successfully registering and submitting a customs declaration.<\/p>\n
The process consists of the following steps:<\/p>\n
Step 1: Submit Electronic Customs Declaration Information<\/h3>\n
The business uses customs declaration software or the VNACCS\/VCIS system to enter complete information, including:<\/p>\n
\n
- Shipment information<\/li>\n
- Import-export company details<\/li>\n
- Related supporting documents<\/li>\n<\/ul>\n
Once completed, the customs declaration is digitally signed and submitted to the customs system.<\/p>\n
Step 2: Receive System Processing Results<\/h3>\n
After the data is successfully transmitted, the customs system automatically reviews the declaration information.<\/p>\n
The business selects \u201cReceive Result\u201d to check whether the declaration has been accepted.<\/p>\n
Step 3: Obtain the Customs Receipt Number and Declaration Number<\/h3>\n
Continue clicking \u201cReceive Result\u201d to obtain the customs receipt number.<\/p>\n
After approximately 10\u201315 minutes, the official customs declaration number will be generated.<\/p>\n
Step 4: Check Declaration Channeling Results<\/h3>\n
Wait approximately one hour and select \u201cReceive Result\u201d again to review the declaration channeling result.<\/p>\n
The business can then search for the customs declaration number in the system and retrieve the corresponding customs barcode.<\/p>\n
Step 5: Download or Save the Customs Barcode<\/h3>\n
Once generated, the customs barcode can be:<\/p>\n
\n
- Downloaded<\/li>\n
- Printed directly<\/li>\n
- Stored electronically<\/li>\n<\/ul>\n
It will then be used during customs procedures, cargo inspections, and customs clearance processes.<\/p>\n
Businesses must complete electronic customs declarations and submit the required information to obtain a customs barcode.<\/p>\n
\n\nRead more: Export Customs Procedures: Declaration Requirements and On-the-Spot Export Guidelines<\/p><\/blockquote>\n<\/blockquote>\n<\/blockquote>\n
How Is a Customs Barcode Different from a Product Barcode?<\/h2>\n
Although both customs barcodes and product barcodes use encoded symbols to identify and manage information, they serve different purposes and are managed by different entities.<\/p>\n
\n\n
\n \nCriteria<\/th>\n Customs Barcode<\/th>\n Product Barcode<\/th>\n<\/tr>\n<\/thead>\n \n Purpose<\/td>\n Manage customs declarations and documentation during import-export procedures<\/td>\n Identify products and manage goods within the supply chain<\/td>\n<\/tr>\n \n Managed Object<\/td>\n Customs declarations, customs documents, and import-export data<\/td>\n Products and goods circulating in the market<\/td>\n<\/tr>\n \n Managing Authority<\/td>\n Customs authorities<\/td>\n Manufacturers, distributors, and barcode registration organizations<\/td>\n<\/tr>\n \n Information Contained<\/td>\n Declaration number, customs declaration data, and customs clearance information<\/td>\n Company code, product code, and product identification data<\/td>\n<\/tr>\n \n Usage Stage<\/td>\n During customs procedures and customs clearance<\/td>\n During production, warehousing, transportation, and retail operations<\/td>\n<\/tr>\n \n Scope of Application<\/td>\n Import-export activities and customs administration<\/td>\n Domestic and international product management<\/td>\n<\/tr>\n \n Validity Period<\/td>\n Linked to a specific customs declaration or customs transaction<\/td>\n Associated with the product throughout its lifecycle<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Conclusion<\/h2>\n
In summary, a customs barcode is an important information management tool that helps customs authorities and businesses efficiently retrieve, manage, and process customs-related information.<\/p>\n
As import-export activities become increasingly digitalized, businesses should familiarize themselves with customs barcode procedures to improve document management, optimize import-export operations, and streamline customs clearance processes.<\/p>\n","protected":false},"excerpt":{"rendered":"
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